Wildcat Club Check Request Form 2026-2027

Date

Enter the date you are filling out this form.

Requested By

First NameLast Name

Email

Cell Phone Number

Please enter a valid phone number.Format: (000) 000-0000.

Payable To (individual or vendor name)

If payable to a vendor, please enter the name exactly as it appears on the invoice.

Vendor Invoice Number (if applicable)

Only fill in if we are paying a vendor directly.

Name of Sport

Name of Sport (old ask)

Expense List

Rows	Date (MM/DD/YY)	Vendor	Purpose/Use of Funds	Account Check is to be Paid From	Receipt Sub-Total (Amount w/o taxes. See *note below)	Reimbursable Tax (See **note below)	Reimbursable Total
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15

***Remember Wildcat Club does NOT reimburse tax for non-resale items or State Hotel tax. City/Local Hotel tax can and will be reimbursed. No exceptions***

*Reminder – taxes are ONLY reimbursed for items that will be Re-Sold (ie concessions). Even if you had to pay the Sales Tax, it will NOT be reimbursed. Please use the WCC Tax Form found on our website when making purchases to prevent paying taxes. **

**Again, this is only for items that will be Re-Sold or LOCAL Tax at a hotel. Per Texas Law, Educational Entities are exempt from state hotel tax, but not local hotel tax. Please see the exemption form on our website.

Total Amount of Check (excluding taxes for non-resale items and State Hotel taxes)

this is auto-calculated from above

Any notes for the Treasurer on this Check Request?

If “Fundraiser” or “Other” is selected as the "Purpose of Funds" this box becomes required. Please give details on the “Fundraiser” or the “Other” use of funds here. If you have any special requests (need by date, etc.) please indicate that here, but again, not required.

Approved Wish List Upload

This box will only populate and will be required if “Wish List” was selected as the "Account to be Paid From" in the table above.

Receipt/Invoice Upload

Can be a pdf, doc, docx, xls, xlsx, csv, txt, jpg, jpeg, png, gif file. Please make sure the entire invoice (vendor, total, etc.) is visible. All receipts MUST BE itemized!

⚠️ ACTION REQUIRED: DIRECT DEPOSIT ENROLLMENT ⚠️

Before submitting, please ensure you have an active Direct Deposit (ACH) Authorization on file for this school year. If you have not enrolled yet, please complete the form below first. Starting 1/1/27, ACH will be the Wildcat Club’s preferred method of payment, and our goal is to have all vendors, PAs, and coaches enrolled and receiving payments via ACH.

↗ Complete the One-Time Direct Deposit Form

Your check request will be held until enrollment is verified.

Direct Deposit Verification

How would you like to receive your check?

Vendor Mailing Address

Street Address

Street Address Line 2

CityState / Province

Postal / Zip Code

Cell Phone Number

Please enter a valid phone number.Format: (000) 000-0000.

Email me when the check is delivered to LHHS

example@example.com

⚠️ VERIFY YOUR COACH'S & PARENT ADVISOR'S EMAIL ADDRESS ⚠️

Please confirm your Coach's & Parent Advisor's email address before entering it below to avoid delays in processing your Check Request.

📄 View 2026–27 Coach's & Parent Advisor Roster (PDF) ↗

Coach's Email Address for Approval

example@example.com

Parent Advisor's Email Address for Approval

example@example.com

Wildcat Club President Email Address for Approval (only if request is over $2,500)

Wildcat Club President Email Address for Approval

Wildcat Club Treasurer Email Address for Approval